Transform your event’s steering committee into a virtual team
The steering committee of an event plans and executes all activities related to that event. The committee is also responsible for all event-related procedures and logistics, be it the selection of the guest list or the choice of keynote speakers to address the audience. Depending on the size of the event, the members of the committee may come from diverse regions or different parts of the world altogether.
The steering committee consists of voluntary members. Though each member may be employed by a different company, all the members come together as a single functional unit for the duration of the event planning cycle. Monthly meetings to discuss the agenda of the event and plan the logistics are part of the entire regimen. Sometimes, members may want to work on specific segments of the event together, be it for an abstract or writing the keynotes for the invited speakers.
This kind of collaborative activity can be very difficult and time-consuming, as it might require negotiating scheduling conflicts and geographical differences. If a member is absent, the committee is affected. When tasks need to be assigned or when meeting protocol and minutes are circulated, it results in a lot of back and forth emails that may prove to be cumbersome due to the sheer number of people involved.
How We Can Help:
SCSpace is an online platform that integrates the essential principles of social networking along with the event-specific informative pages that are laid out similarly to Wiki. The Event Steering Committee software helps the members of the committee communicate effectively by managing all the tasks associated with the event online. The event dashboard has many Web 2.0-based tools.
Advantages of using SCSpace
The event dashboard is personalized with the branding of the event, the countdown to the event date and includes introductory messages from the chairman or the members of the committee or the organizers. The tool has a built-in Agenda Builder that helps the committee construct the framework of the event and offers space for suggestions. A separate page defines the vision, mission and target of the event that can be edited by committee members.
Another page offers a short bio of each member of the steering committee, including their contact information and individual roles on the committee. Other pages include a to-do list of tasks and a project updates blog.
A Wiki-like page enables the steering committee members, wherever they are, to collaborate and edit together the final abstracts and marketing materials for the show. A central hub of all the files and data is also present to access all the documents connected to the event. There’s an online calendar customized to show important event dates and dates related to the steering committee meeting. The “Abstract Handling” segment allows abstract proposal uploading and voting that can then be inserted directly into the agenda of the event.
Use SCSpace to help your steering committee build the framework of the programs and the agenda of the event from scratch! Streamline the planning process and give your event a professional-edge.